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THE ORAL EXAMINATION

Procedure

4. Affidavits

Each patient case list of (a) gynecological (hospitalized and ambulatory) and (b) obstetrical patients from each hospital should be verified on the appropriate affidavit form.

The record librarian or similar other hospital official must submit a statement attesting that (1) the patients listed were cared for by the candidate, and (2) that all of the hospitalized patients dismissed from the candidate's care have been separately listed or reported in the totals reported for the period indicated.

If the candidate is submitting an extended-time case list, separate attestations must be obtained for each case list (see Application for Examination in 2007, Admission to the Oral Examination, Patient Lists for the Oral Examination).

For cases chosen from the fellowship or senior residency year, an attestation sheet must be obtained from the candidate's program director or the medical records librarian.

5. Summary Sheet

A summary of all cases for all hospitals combined must be submitted.

If an 18-month case list is submitted, this will require the preparation and submission of a summary sheet for the 12-month case list and the 6-month case list, as well as three (3) copies of a combined summary sheet for both years (see Patient Lists for the Oral Examination).

The same applies if the candidate chooses to submit obstetrical and/or gynecological cases from their fellowship or senior residency year.

6. Case List Verification and Audit

The list of patients provided by the Candidate is subject to independent verification and audit by an agent or employee of the Board.

As a condition of candidacy, the Candidate agrees to cooperate fully with any audit authorized by the Board, including, but not limited to:

a. providing full and unrestricted access to the Candidate's office records of patients for whom the Candidate had personal responsibility for professional management and care during the period for which the lists of patients are required;

b. authorizing access to such hospital or other institutional records as the Board deems necessary, in its absolute discretion, to verify the completeness and accuracy of the patient lists submitted by the Candidate; and

c. using the Candidate's best efforts to obtain, where necessary and possible, written patient consent to the release to the Board of information concerning the patient's condition and treatment.

Any audit undertaken by the Board pursuant to the authority granted by this Section shall be conducted in compliance with the HIPAA Privacy Rule.

Next: Final Approval and Notification of Admission to the Oral Examination

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